The old style productivity or time management programs will teach you how to arrange all the activities you have in systems including calendars, task lists, folders… and while this is all good information … it is flawed! Productivity is not about addition; it’s about deletion!
It’s not about adding more to your already full plate, it’s about deleting activities from your plate.
Say no … often!
We need to say NO often … and over and over again. Clients from around the world, struggle with this powerful word. People want to be seen as ‘team players’ and feel if they say ‘no’ they might offend someone.
No is a full sentence.
No doesn’t require explanation.
No means no.
I love ‘no’. I think it is a great word to become your friend if you want to sound more productive.
Of course the power of no is all in your delivery (tone, inflection and facial expressions).
We all know we don’t have time to do everything; we only have time to do what matters.
To allow you to achieve what matters consider these strategies to help incorporate ‘no’ into your language:
Just say ‘no’ – no doesn’t require an explanation. You can still gracefully decline an invitation for a social event or a meeting request on the condition that you do it with kindness and don’t go into a long-winded explanation. If you can’t attend an event simply say ‘thank you for kindly thinking of me’ – that’s it – nothing else required.
Ask yourself a simple question ‘is this the best use of my time right now’? This simple but effective question will allow you to discontinue working on something and refocus on what matters.
Deletion might mean delegation – You might also like to ask yourself ‘am I the best person to be working on this?’ Are you investing time in activities that could potentially be delegated or outsourced to others that could help you achieve your goals?
Deletion is a choice (just like addition) however some of the most productive people I know do less… not more! What can you choose to delete today?
We would love to hear your thoughts and your ideas. Share them with us on our blog.
Now that’s productive!
PS. For more ideas on how to productively delegate – click here